BAFTA Television Awards “P&O Cruises Memorable Moment Award” Privacy Policy

Introduction

This policy sets out how we – BAFTA - will process your data if vote for the P&O Cruises Audience Award, part of the BAFTA Television Awards 2025.

You can view other privacy policies by going to:

bafta.org/about/privacy-policies

What data do you process about me and why?

If you vote for the P&O Cruises Audience Award, we process the following details about you:

• Your name
• Your email address
• Your IP address
• Details of how you voted, which will be kept confidential and used for auditing purposes only

We use your data to pursue BAFTA’s legitimate interests as follows:

• Operating a public vote for the P&O Cruises Audience Award
• Detecting and preventing actual or suspected voting fraud

If you give you consent to receive our newsletter, we will process you data in accordance with our website and newsletter privacy policy.

If you choose to enter the P&O Cruises Prize Draw, we will pass your contact information to P&O Cruises. pocruises.com/privacy

How did you obtain my data?

Directly from you.

Who is responsible for my data?

For the purposes of voting for the P&O Cruises Audience Award, part of the BAFTA Television Awards 2023, the data controller is BAFTA. BAFTA is registered charity (No. 216726) and can be contacted using the following details:

• Postal: The Data Controller, BAFTA, 195 Piccadilly. W1J 9LN.
• Email: datacontroller@bafta.org

How long will you keep my data for?

Data on how you voted will be kept 12 months for confidential auditing purposes only.

All other data will be kept on record for 12 months

Where will my data be stored?

Your data will be stored in the UK.

Who will have access to my data?

BAFTA is using a third party service provider, Ten 4, to provide the voting platform. Civica is supporting BAFTA in auditing the votes, and attempting to identify potential voting fraud.

Will you give my data to anyone else?

If you choose to enter the P&O Cruises prize draw, we will pass your contact information to P&O Cruises.

Except for situations where we are legally obliged to pass on your data, such as to law enforcement agencies, or to deal with suspected voting fraud, we will not give your data to anyone else.

What rights does GDPR give me?

Here is a summary of the main provisions of the UK GDPR which are relevant to the type of data we hold about you:

• Access: You have the right to view the data we hold about you and to receive copies of this data in digital format.
• Object: You have the right to object to our processing of your personal data.
• Accuracy / Rectification: If any of the data we hold about you is incorrect or incomplete then you can provide the correct or complete data and we must update the data we hold.
• Erasure: You can request that we erase all the data we hold about you, but this is only available in some situations.
• Restriction of processing: In some cases you can ask us to retain your data but not do anything with it.

How do I exercise my GDPR rights?

If you want to exercise any of your rights in relation to data BAFTA holds about you then please email: datacontroller@bafta.org or write to the Data Controller at the address given above (see "Who is responsible for my data?").

Please provide details in your email/letter of what actions you would like us to take. Depending on the nature of the request and whether or not your request comes from the email address we have on file for you, we may need to verify your identity so that we don't give out information to the wrong person, or delete the wrong person's information. In most cases it helps if you are able to provide a contact phone number so that we can validate your identify and discuss the request with you.

What if I have a complaint?

If you are concerned about how we manage your data, or how we have handled a request to exercise your rights, then please get in touch with us to discuss it. To do this please send an email detailing your concerns to datacontroller@bafta.org.

If you are still not satisfied with the response you can take your concern to the Information Commissioner's Office. For details of how to do this please refer to the ICO web site: ico.org.uk